Sending & Recording Payments

Learn how to send digital payments or record manual ones in Built. You’ll see how to send funds directly from your payables, what happens behind the scenes as payments move through each stage, and how to record any payments made outside the system — keeping your books and optionally lien waivers perfectly in sync.

What you’ll learn:

• How to send digital payments in Built and choose partial or full amounts.
• What each payment status means and how to interpret it.
• How to record manual payments for offline transactions.

1. Navigate to the Payables tab in the top menu.
2. Locate the payable and click Pay, or open the payable and go to Payment → Send Payment.
3. Select whether to pay the full amount or a partial amount.
4. Choose the Withdrawal Account that will fund the payment.
5. Review payment details and click Send Payment.

Understanding Payment Statuses

• Payment Sent – The payment has been initiated by the payor.
• Payment Not Yet Accepted – The vendor has received the payment notification but hasn’t accepted it yet.
• Payment Accepted – The vendor accepted the payment and processing has started.
• Payment Not Disbursed – Funds are in transfer between accounts.
• Payment Disbursed – The vendor’s bank has received the funds, completing the transaction.

Statuses update automatically in the Payables grid and the Transactions tab, giving you real-time visibility into every outgoing payment.

1. Navigate to the Payables tab.
2. Find the payable and click Record Payment in the row or open the three-dot menu → Record Payment.
3. Enter payment details:
   • Amount: full or partial.
   • Method: ACH, check, wire, or other.
   • Date: the date payment was sent.
4. Click Save to log the payment and update records.

1. Confirm lien waivers are signed before sending payment.
2. Record offline payments promptly to maintain an accurate audit trail.
3. Use partial payments for progress billing or retainage releases.
4. Review payment statuses daily to ensure vendors are paid on schedule.