Built + QuickBooks Desktop
Approved payables in Built. Coded bills in QuickBooks Desktop. No re-keying.
Built exports your approved sub invoices directly to QuickBooks Desktop as coded AP transactions a every month. Your chart of accounts stays clean. Your project accountants stop doing double data entry.
20-25 hrs
Saved per project accountant, per week
Automatic
Scheduled Exports
1 Setup
One-time mapping then it runs on its own
Your AP workflow, without the manual work
Built handles sub invoice collection and approvals. Once invoices are approved, they export to QuickBooks Desktop as bills, mapped to your vendors, cost codes, and chart of accounts. Your bookkeeper imports the IIF file. Done.
Approved invoices become QBD bills
Once an invoice is approved in Built, it’s included in the monthly IIF export as a coded bill in QuickBooks Desktop. No manual entry by your accounting team.
Monthly export, automatically scheduled
The export runs on the first of each month covering the prior calendar month. Your IIF file lands in the designated inbox. No one has to remember to kick it off.
Built's Cost Code maps to QuickBooks Desktop
The cost code in Built maps to the field your organization uses to categorize bill line items, such as an Account, Item, or Class, so that billing data flows into your existing chart of accounts structure.
Validation runs before every export
Built checks vendor mappings, cost codes, and project data before generating the file. If anything is missing or mismatched, you get an error report before the IIF is created, not after you try to import it.
Full audit trail for every transaction
Every invoice, approval decision, and export is logged in Built. Your team can reconcile against QuickBooks Desktop any time with a complete record of what was approved and when.
Vendors originate in QuickBooks Desktop
Your vendor list comes from QuickBooks Desktop. During onboarding, it’s exported via IIF and imported into Built. Vendor names must match exactly between systems, so there’s no duplication or drift.
Proactive control before any surprises.
Built manages construction financial workflows in real time, while Yardi remains the system of record. Together, teams operate faster with fewer surprises and less risk.
Frequently Asked Questions
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